It is important to take into consideration the way that each vendor will cater to your industry and project when selecting a data room application. You can learn what other users have to say about independent review platforms. You can then check out how the provider has met similar needs and whether they will meet your needs.

In addition to the basic upload and download capabilities, a good data room software will offer a set of collaborative tools that help you stay connected and effectively work with your coworkers. This includes commenting, sharing, chatting and even a teleconference option. The best providers also offer an in-depth Q&A section which allows you to find answers to all your questions quickly while also safeguarding your colleagues' PII.

Additionally, certain VDRs are able to automatically index all files and folders, while others give you the capability to synchronize the contents of your desktop, shared folder FTP, corporate content management system with the virtual repository. Certain VDRs let you change the name or name of folders and files, view them offline, and then export them to PDF.

iDeals VDR offers advanced search and collaboration tools that make it easy to locate documents within large folder structures. Its iDeals Sync application automates the process of loading data into a virtual database, while its powerful Optical Character Recognition (OCR) engine lets you search for phrases or words in any folder or file. The system also enables you to assign questions to experts while keeping the question submitters' PII anonymity and allowing answers to be sent to an answer coordinator if needed.